Monthly accounting for companies in Poland
Business · Accounting
Running a business in Poland as a foreigner requires navigating Polish tax law — CIT corporate tax, VAT, PIT personal income tax, ZUS social insurance, JPK_VAT reporting, and KSeF e-invoicing from . FlexInWork, al. Jerozolimskie 81, Warsaw, provides full-scope accounting services for foreign-owned sp. z o.o. companies and sole proprietorships, with client communication in English, Russian, and Polish. Pricing from 299 PLN/month (sole proprietorship) and 499 PLN/month (sp. z o.o.). Free initial consultation.
Why Foreign Entrepreneurs Need a Specialized Accounting Office
Polish accounting and tax law differs significantly from systems in other countries. A foreigner running a company in Poland faces obligations that, if misunderstood or missed, result in penalties, interest, and tax authority complications. Key specifics for foreigners include: CIT/PIT filing considering double taxation treaties (Poland has agreements with over 80 countries); special VAT rules for cross-border transactions (intra-community supply/acquisition, service imports, OSS for e-commerce); CRBR beneficial owner reporting; ZUS specifics for foreign nationals (insurance rules vary by citizenship and residence permit type). FlexInWork has deep experience serving foreign-managed businesses and communicates with clients in their preferred language.
Scope of FlexInWork Accounting Services
CIT — Corporate Income Tax
Full accounting books per the Polish Accounting Act; monthly or quarterly CIT advance payments; annual CIT-8 declaration; financial statements (balance sheet, P&L, notes); Tax Office representation during audits.
VAT Management
VAT and VAT-EU registration; monthly/quarterly JPK_VAT7M/7K; intra-community supply and acquisition; service imports (reverse charge, split payment); OSS procedure for EU e-commerce sales; VAT refunds; VAT proceedings representation.
ZUS and Payroll
Company and employee ZUS registration; monthly ZUS DRA declarations; payroll processing; foreign national ZUS specifics (employment contract, civil contract, self-employment insurance rules); labor office settlements.
PIT for Foreigners
Annual PIT settlement for individuals running a sole proprietorship or serving as shareholders/directors of a sp. z o.o.; tax residency determination (critical — determines whether worldwide income is taxable in Poland); application of double taxation treaties.
Pricing — FlexInWork Accounting Packages
Prices depend on legal form, document volume, and operational complexity. Indicative monthly rates: sole proprietorship (JDG) — from PLN 299/month (up to 50 documents); sp. z o.o. without VAT — from PLN 499/month; sp. z o.o. with VAT and payroll — from PLN 799/month; companies with complex international transactions (ICS/ICA, service imports) — from PLN 999/month. All prices are net + 23% VAT. Detailed quote after a free consultation.
KSeF Integration Included
From , all active VAT taxpayers must issue invoices via the KSeF system. FlexInWork guides clients through KSeF implementation as part of the accounting contract — at no extra charge. This includes: KSeF access token setup; invoicing system integration; e-invoice training; ongoing regulatory monitoring.
Management Reporting for Foreign Business Owners
Many foreign owners need more than tax compliance — they need to understand their business finances. FlexInWork provides management reports tailored to the client's needs: monthly P&L reports; cash flow reports; profitability analysis by product/service/project; financial forecasts; reports in English or Russian for owners who don't read Polish financial statements. This is especially valuable for foreigners managing their company remotely or reporting to a parent company abroad.
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